Privacy Policy

1. Who We Are

FindPrimeJobs ("we", "us", "our") operates the website findprimejobs.com, including the integrated career tools platform at www.findprimejobs.com. We are based in Malaysia. Contact: hello@findprimejobs.com

2. What Data We Collect

2.1 FindPrimeJobs Job Board (findprimejobs.com)

• Job listings you submit -- company name, job title, description, contact URL. This is published publicly on the site.
• Saved jobs -- stored locally in your browser only. We do not see or store this on our servers.
• Search queries -- logged anonymously via Google Analytics (see Section 7) for site improvement.
• IP address -- logged temporarily for spam prevention and rate limiting on job submissions.

2.2 Career Tools (www.findprimejobs.com)

• Resume files -- uploaded DOCX or PDF files are stored on our secure server to enable scanning, review, and repeat access. Files contain the personal and career information you choose to include in your resume.
• Email address -- collected when you request a full expert review or create an account. Used to send your review results and account notifications only.
• Account data -- username, email, hashed password if you create an account.
• Job application data -- if you use our application tracker, the company names, role titles, dates, and notes you enter are stored in your account.
• Usage data -- pages visited, scan counts, timestamps. Used to improve the service and enforce fair use limits.
• IP address -- used for rate limiting and security. Not used for tracking or profiling.

3. How We Use Your Data

• To provide the ATS scanning service and deliver your results
• To enable expert resume reviews (your resume text is used to generate feedback)
• To send you notifications about your review (email only when you request it)
• To maintain your account and application tracker
• To prevent abuse, spam, and unauthorised access
• To improve our services based on anonymised usage patterns

We do not use your data for advertising, profiling, or any purpose beyond operating this service.

4. AI-Assisted Processing

When you request an expert resume review, your resume text (extracted from your uploaded file) is used to generate feedback using AI-assisted analysis tools. This processing is used solely to produce your review. Resume content is not used to train AI models and is not retained by any AI service provider beyond the duration of the review generation.

5. Data Retention

Data type	Retention period
Resume files (anonymous scan)	90 days from upload, then deleted automatically
Resume files (registered account)	Until you delete your account, or 12 months of inactivity
Account data	Until you request account deletion
Application tracker data	Until you delete entries or your account
Email addresses	Until you unsubscribe or request deletion
Server logs (IP, timestamps)	30 days, then deleted
Job submissions (findprimejobs.com)	Active until removed by admin or on request

6. Data Sharing

We do not sell, rent, or trade your personal data. We do not share it with advertisers or data brokers.

Limited sharing occurs only in these circumstances:

• Hosting provider -- Hostinger International Ltd. stores our files and databases on servers located in the EU or Asia Pacific. They process data on our behalf under their own data processing agreement.
• Legal requirement -- if required by applicable law, court order, or to protect the rights and safety of our users.

7. Analytics & Session Recording

We use several systems to understand how the site is used. All of them are described below. You are asked for your consent before the third-party ones load, and you can decline without losing access to any feature.

7.1 Google Analytics 4

Collects anonymised data including pages visited, time on site, and general geographic region. IP addresses are anonymised. It loads only after you consent. You can additionally opt out using the Google Analytics opt-out browser add-on.

7.2 Microsoft Clarity — session recording

During our beta we use Microsoft Clarity, which records anonymised session replays and heatmaps: the pages you visit, where you scroll, where you click, and where you appear to get stuck. This is how we find the broken and confusing parts of the site.

Clarity automatically masks text you type into form fields, and we do not use it to identify individual people. It loads only after you consent, and never if you have declined. Microsoft's handling of this data is governed by the Microsoft Privacy Statement. Recordings are retained for 30 days and then deleted.

7.3 First-party product analytics

We record a small number of events on our own servers — for example "a resume scan was started" or "a results page was viewed". These are stored in our own database, linked only to a random session identifier, and are never shared with anyone. They contain no personal data and no resume content. Because this data never leaves our servers and cannot identify you, it is collected regardless of your third-party analytics choice, as a legitimate interest in operating and improving the service.

7.4 Error monitoring

When something breaks, our server records the error — the page, the message, and a stack trace — so that we can fix it. This runs entirely on the server, sets no cookies, and does not track you.

7.5 Withdrawing consent

To change or withdraw your analytics consent, clear this site's stored data in your browser settings. The consent prompt will then appear again on your next visit.

8. Cookies

We use minimal cookies:

• Session cookie -- keeps you logged in to FindPrimeJobs. Deleted when you log out or close your browser.
• Theme preference -- stores your chosen site theme in localStorage. Not a cookie; never sent to our servers.
• Google Analytics cookies -- set by Google for analytics purposes, and only if you have accepted analytics.
• Microsoft Clarity cookies -- set by Microsoft for session replay, and only if you have accepted analytics.
• Consent preference -- your accept/decline choice is stored in localStorage so that we stop asking. Never sent to our servers.

We do not use advertising cookies, tracking pixels, or third-party marketing cookies.

9. Your Rights

You have the right to:

• Access -- request a copy of the personal data we hold about you
• Correction -- request correction of inaccurate data
• Deletion -- request deletion of your account and all associated data
• Portability -- request your application tracker data in CSV format
• Objection -- object to processing where we rely on legitimate interests

To exercise any of these rights, email hello@findprimejobs.com. We will respond within 30 days.

10. Data Security

We implement appropriate technical and organisational measures to protect your data including:

• Passwords hashed using Argon2id (industry-leading algorithm)
• HTTPS encryption on all pages
• Resume files stored outside the public web directory
• CSRF protection on all forms
• Rate limiting to prevent brute force attacks
• Access controls limiting who can access stored data

No method of transmission over the internet is 100% secure. While we take reasonable precautions, we cannot guarantee absolute security.

11. Children's Privacy

Our services are not directed at children under 16. We do not knowingly collect personal data from anyone under 16. If you believe a child has provided us with personal data, please contact us and we will delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be notified by updating the "Last updated" date at the top of this page. Continued use of our services after changes constitutes acceptance of the updated policy.

13. Contact

For privacy-related questions, data requests, or to report a concern:

FindPrimeJobs
Email: hello@findprimejobs.com
Website: findprimejobs.com